Camps & Programs
My Program is:
George Mason University is a unique venue offering many resources making it an ideal site to host programs, events, and camps (PEC) offered to minors. Far less expensive than outside organizations that cater to PECs, Mason facilitates numerous programs serving an under college age clientele.
Many campus organizations guide, regulate, monitor, schedule, or provide resources to groups seeking to host PECs at Mason. Those organizations include Risk Management, Environmental Health and Safety, Human Resources, University Events, Parking Services, Sodexo, Information Technology Services as well as others serving the diverse needs of PECs and the campus community. Navigating the resulting policies and procedures can be an intimidating process.
In view of this Auxiliary Enterprises (AE) is tasked with streamlining and standardizing the PEC intake process, with the goal of demystifying intake and making sure PEC hosts are informed of the germane Mason policies and procedures the above mentioned Mason organizations are charged with facilitating and enforcing.
Internal or External?
The initial element of this process is determining whether a PEC is hosted by a department internal to Mason or whether it is an external organization with no formal Mason affiliation. Those with a Mason affiliation may reserve programmable space free of—or at a reduced—charge, pay less for various support services, among other amenities. Those invoking their Mason affiliation, however, are bound by Commonwealth and University policy and procedures including cash handling, use of space, background checks, minors on campus, security and access control, and so on.
PECs external to the University pay higher external rates for goods and services and may not use Mason branding in their promotional materials. Due to risk management policies, these PECs must provide their own insurance, manage their PECs without any uncompensated assistance from the University, and assume all risk. Moreover, PECs that compete directly with Mason sponsored events, that impact Mason student recruitment efforts, or that negatively impact Mason’s reputation or mission may be cancelled.